Executive Assistant (m/f/d)
Our long-term client is a renowned pharmaceutical company located in the Fricktal region. To support the existing team, we are looking to hire an Executive Assistant (m/f/d) immediately or by agreement.
Tasks & Responsibilities:
- Organize and maintain the manager's agenda: Schedule, change, coordinate, and prepare all appointments; provide all necessary information to participants.
- Arrange and assist in organizing departmental meetings and participate in global events.
- Manage all incoming and outgoing correspondence, including emails:
- Screen, prioritize, and add relevant information to prepare handling by the manager.
- Distribute and file all relevant documents and information.
- Ensure follow-ups and check deadlines.
- Handle telephone calls and requests.
- Provide administrative support:
- Coordinate the manager's workflow and maintain efficient office systems for handling documents (both paper and digital).
- Compose correspondence and reports for the manager’s signature.
- Prepare and finalize presentations in PowerPoint.
- Update and track delegated tasks to ensure progress meets deadlines.
- Provide backup for other administrative personnel.
- Support the B&C global team with administrative tasks.
- Organize new employee onboarding and training.
- Create purchase orders and ensure timely payment.
- Provide facility services.
- Arrange travel and accommodation.
- Facilitate office arrangements.
Must Haves:
- Educational level: Vocational education.
- Excellent communication skills, both written and verbal, in English and German.
- Strong interpersonal skills.
- A proactive "can do" attitude.
- At least 5 years of experience as an assistant in a business context.
- Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
- Familiarity with SAP (SuccessFactors).
What You Will Be Offered:
- An opportunity to contribute to one of the world’s leading pharmaceutical companies.
- Fair and competitive compensation.
- Opportunities for further training and development through temptraining.
- Free parking.
- A dedicated and supportive team.
- A friendly, family-like atmosphere with a strong team spirit.
- A modern campus with ample green spaces and meeting areas.
- A varied job profile.
If you are interested, please apply online using the form below. Please note that only applications matching the job profile will be considered.