Executive and Team Assistant / Executive and Team Assistant

Executive and Team Assistant at the Strategic Foresight Hub

60%-80%, Zurich, fixed-term

The Strategic Foresight Team sits within the Office of the President, supporting the President in his role as the leader of our institution. We provide strategic and operational services to advance the President's vision and priorities for ETH Zurich. Our goal is to assist the ETH Zurich community in creating comprehensive visions for the future while connecting forward-thinking with contemporary action.

As our Executive & Team Assistant, you will contribute to various activities, initiatives, and projects, ensuring ETH Zurich continues to make a meaningful impact on Swiss society and the economy in the years to come. The position is limited until the end of March 2026, with the option to extend.

Project Background

The Office of the President comprises several teams, each fulfilling specific mandates while collaborating effectively. The Strategic Foresight Hub was established in early 2020 as a small, dynamic team, working on collaborative projects across ETH Zurich and into Swiss society.

Job Description

As the Executive Assistant to the Head of Foresight, Dr. Chris Luebkeman, you will manage the inbox, coordinate the calendar, and organize appointments to ensure smooth daily operations. You will handle correspondence in both German and English, conduct research, and assist with monthly expense processing and travel planning.

In your secondary role as Team Assistant for three project managers, you will provide administrative support, coordinate team schedules, and organize events. You will also maintain the contact database, collaborate with other assistants across ETH Zurich, and support the Strategic Foresight Hub as needed.

Profile

• Curiosity drives the way you think and work.
• You possess an open-minded, outgoing, and flexible personality.
• Whether the task is clear-cut or ambiguous, you tackle it with confidence and independence.
• Service orientation comes naturally to you, even in fast-moving environments.
• You thrive in an international team setting.
• You are fluent in both German and English, with excellent written and verbal skills.
• You bring several years of experience as an executive, management, and/or team assistant.
• Experience in a university, think tank, or strategy consulting environment is a plus.

Workplace

Your work will be located at ETH Zurich, where you will be surrounded by inspiring colleagues and an innovative environment.

We Offer

• Join a meaningful job at ETH Zurich that not only supports your professional development but also contributes actively to positive societal change.
• Interact with a diverse group of talented individuals from various cultures and backgrounds, fostering their growth.
• Enjoy flexible working hours and the possibility of remote work.
• Become part of our commitment to a sustainable and climate-neutral university.

We Value Diversity

In line with our values, ETH Zurich encourages an inclusive culture. We promote equality of opportunity, value diversity, and nurture a working and learning environment where the rights and dignity of all staff and students are respected. Visit our Equal Opportunities and Diversity website to learn how we ensure a fair and open environment that allows everyone to flourish.

Curious? So Are We.

We look forward to receiving your online application using the form below.

Please note that only applications matching the job profile will be considered.

For further information about the Strategic Foresight Hub, please visit our website. Questions regarding the position can be directed to Mr. Chris Luebkeman at Tel Show phone or email Show e-mail (no applications).

About ETH Zurich

ETH Zurich is one of the world's leading universities specializing in science and technology. We are renowned for our excellent education, cutting-edge fundamental research, and the direct transfer of new knowledge into society. With over 30,000 individuals from more than 120 countries, our university promotes independent thinking and an inspiring environment that fosters excellence. Located in the heart of Europe while establishing connections worldwide, we collaborate to develop solutions for the global challenges of today and tomorrow.