Administration and HR Assistant 80-100% (m/f/d)
Our client is a privately-owned biotech firm founded in 2012 and based in Basel, Switzerland. In December 2020, it was acquired by a privately-held pharmaceutical company headquartered in Germany. The company is devoted to developing best-in-class oncology treatments aimed at enhancing the survival and quality of life for cancer patients worldwide. We are currently seeking a dedicated individual to support our young and dynamic team, with an immediate start date.
Your Tasks and Requirements:
Administration
- Organizing and Scheduling Appointments: Manage calendars, set up and organize meetings (including preparing meeting rooms, catering, and welcoming guests), and coordinate appointments for team members or executives.
- Handling Office Communications: Manage company phone lines, intercom, and information mailboxes by answering calls, responding to emails, directing inquiries to the appropriate personnel, and scanning invoices for accounting.
- Data Entry and Reporting: Enter data into various systems, generate reports, and maintain accurate records (e.g., time tracking, routine deliveries, travel reimbursements, and security systems).
- Office Supply Management: Order, stock, and maintain an overview of office and cafeteria supplies.
- Event Coordination: Assist in planning and organizing company events, meetings, and conferences, including logistics, invitations, and vendor coordination.
- Travel Arrangements: Organize travel arrangements (e.g., accommodation, transportation) and internal/external meetings for stakeholders.
- General Office Support: Create, maintain, and update both physical and electronic files and records. Provide support to other team members, including scanning, photocopying, and filing documents as needed.
Human Resources
Knowledge and/or experience in HR processes is required. Responsibilities include:
- Hiring Processes: Assist with recruitment, onboarding, and training processes.
- Maintenance of Employee Records: Ensure updated contracts, work permits, and information from various insurances (e.g., Ausgleichkasse, Accident insurance, Pension Fund).
- Reports: Compile internal/external statistics (e.g., FTEs, vacation, absences, accidents).
What We Can Offer You:
- A young and dynamic team
- Flat hierarchy
- An international environment
- Fair working conditions
To apply, please apply online using the form below. Only applications matching the job profile will be considered.